![]() Consumer users: All new meetings are set to “Trusted” and your guests can join before you by default.Education users: New meetings created through Google Classroom are set to “Restricted” and your guests can’t join before you. All other new meetings are set to “Trusted” and your guests can join before you by default.Enterprise users: All new meetings are set to “Trusted” and your guests can join before you by default.Recurring meetings keep the same settings as the first meeting. ![]() Tip: Settings are at the meeting level, so different meetings can have different meeting access options. ![]() Optional: To choose if you must join the meeting before anyone else, turn on "Host must join before anyone else.".Restricted: Anyone invited through a Google Calendar event or from within the meeting by a host can join.Anyone outside the organization, but invited through a Google Calendar event, can join without knocking. Trusted: Anyone within the host’s organization can join without knocking.Open: Anyone with a meeting link can join your meetings.In the "Host Controls" tab, under "Meeting access," choose a Meeting access type:.Use host controls to manage who can join your meetings. Copy the meeting details to an event created in your scheduling system.Ĭontrol Meeting access with host controls.Start a video meeting from Gmail or Meet.Schedule a video meeting in another scheduling system ![]() Learn how to assign view only role in Google Meet. Tip: If their email doesn't display, make sure they're first added to the invite.To add contributors, add guests to the invite.In the "Guests" tab, turn on Everyone is a viewer by default.In the Google Calendar meeting invite, open Host controls.On your computer, open Google Calendar.This method will not merge your conversations from multiple accounts into one window, but in my situation, I find that preferable. What I’ve found to be the best solution is to use the Hangouts Extension along with Chrome’s ability to have multiple users signed in to have multiple Hangouts accounts open simultaneously. Fortunately, they’ve changed the Hangouts Extension to be essentially the same as the Chrome App. (Granted, it’s not until 2018 that they’ll actually be put to rest). Unfortunately, Google announced in August that they are doing away with Chrome Apps entirely. Instead, I switched to the Chrome App version of Hangouts. I tried using multiple Gmail windows in Chrome and popping out conversations, but that method has the same issue as the old extension regarding screen space. It was also too invasive of the screen space on my laptop with only a 13-inch display. The old version did not play well with multiple monitors on my desktop computer. Personally, I find the latest iteration of the Hangouts Chrome Extension to be much better than its predecessor. The official Hangouts clients seemed like a better solution to me, so I switched to that. I also found it to be unreliable it would randomly disconnect my account. However, but you end up losing out on a lot of the features of Hangouts. Originally, I tried using third-party messaging apps like Adium to add all of my accounts. I thought I’d share the setup works that best for me and provide a quick tutorial on how to be signed in to two or more Hangouts accounts at once. Lately, I’ve been working on getting my messaging through Google Hangouts set up a little better, and it wasn’t immediately obvious how to do that. This is especially true if you use the desktop versions of their apps and even more so if you use multiple computers. Google hasn’t always made it easy to manage multiple accounts that you use regularly. If you need help, please contact our team. We’re currently helping clients navigate the uncertainty ahead related to COVID-19 – how their systems can better support remote workers, enable data flow between stakeholders, and enable them to be more efficient.
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